Regarded as mission critical items, copiers are an essential part of any modern business. But with increased running costs, economic uncertainty, and the challenge of running a small business – it can be difficult to find the right machine for your company at the correct price-point.
While this can be challenging, taking a little extra time to consider exactly why you need the machine and how you’re going to use it can be invaluable when it comes to securing a solid quote.
How do you find the best quote?
Any reliable company will be able to provide a range of machines to suit exactly what you need for your business. Some useful things to think about include:
Understanding your infrastructure: Depending on how your office computers are networked, a copier can bring a number of essential advantages. Many modern models use wireless technology to make capturing copies effortless and gives the option of being able to send secure backup scans to your cloud storage model. This can be a fantastic driver for change in your business and allow you to efficiently streamline and improve your network architecture. It is also worth remembering to look at your unique use case and understand exactly what you’re looking for – whether it’s speed, accuracy, quality, or a unit that’s a jack of all trades.
Seeing the bigger picture: While it can be helpful to actively seek out a copier, it’s worth remembering your other business needs and pre-empting them where possible. Picking out a multiformat unit can allow you to take advantage of print, fax, scanner, and copier functionality – rolling the devices into one physical unit and saving your team time and energy when it comes to managing them.
Understanding your pricing models: When it comes to making payment for your copier, it’s worth understanding the range of payment options you have available to you. If a singe purchase is too much to currently manage, many reliable companies offer a range of flexible pricing options to work for you. This includes short-term rental arrangements to meet moments of high need or take a copier for a road-test before you purchase. Or you can engage in a lease-agreement, allowing you to spread the cost over a wider period and enjoy a number of added extras.
Once you understand your needs better, it’s time to find a reliable provider. At this point, it’s important to consider their record of delivery, product range, and how accommodating they are with your needs.
With many years’ experience, Magentis Solutions is perfectly placed to provide long-term support and work with you to find the right machine for your unique needs. If you want to view our current range of copier products, our range is available in full from here. Alternatively, if you have any questions about your bespoke needs, you can contact our team directly and let us know what you need to get the most out of your new copier.