Why is a photocopier so essential for your business?
Even in a world of digital copies, cloud sharing, and mailable PDFs; the photocopier is an essential part of the modern office.
No matter the sector your business trades in, being able to use a quiet, efficient and high-quality photocopier can make the difference between having the documents you need and turning up to a meeting empty handed. This can be as simple as providing a hard copy of a contract for a client, backups of mission sensitive data, or producing a high volume of prints on a tight turnaround.
What are the benefits?
Reliability: While photocopiers of the past may have had issues with breakdowns and maintenance, modern machines have seventy years of technology behind them to ensure they’re robust, efficient, and long-lasting - essential when printing at high volume or for small business owners who may struggle with outages.
Critical Failsafe: While high-end technology is helpful, when the chips – and system – are down, it’s important to be able to produce scans and copies without depending on cloud computing. A photocopier can prove to be a reliable workhorse when it comes to producing high-grade copies and, with few moving parts, is guaranteed to be functional when it’s needed most.
Error Free Replication: If you choose to use a copier, it’s important to know that whatever material is going into it will be reproduced fully and accurately. Getting this wrong can result in clients leaving your workspace with a poorly scanned or smudged copy of a report – presenting a poor view of your company. Or it can end up costing you time producing extra copies. Modern machines are able to scan pristine copies and assure the highest standards every time.
Time saving: With many modern machines able to produce copied pages at rates of up to 60 to 70 copies per minute, a well-maintained colour copier can let you produce physical copies of important documents in a fraction of the normal time. If speed is an issue, modern models can shave seconds off printing times – quickly adding up to prove invaluable when multiple copies of extensive documents are required.
What options are available?
If you want to pick out a new photocopier machine, it’s easy to feel a little daunted. Two of the core options available to you are buying a photocopier and leasing a photocopier. Buying allows you make a single purchase and save time and effort in arranging a rental deal – letting you immediately take ownership of the model and have it installed and running in days.
Alternatively, choosing to lease a machine allows you to spread the cost of your payment over a longer period of time. This can give you more flexibility when it comes to managing your provider’s photocopier prices and arranging for additional extras such as upgrades to the machine at key lease points and the ability to buy photocopier equipment at a reduced cost at the end of your lease.
If you want to find out more about leasing or buying a machine, you can view our range of options from here. Alternatively, if you have any questions and queries about your own bespoke needs, please do not hesitate to directly get in touch with our team and let us know exactly what you need to make the right copier choice for you and your business.